Only serious applicants who submit cover letter, resume and writing sample will be considered. Please send requested documents to firstname.lastname@example.org.
MAYA is a nonprofit organization. Our mission is to is to provide education and promote the healing process in order to enable women and families to break the cycle of generational trauma and foster the optimal physical and mental development of their children.
The Office Manager will work hand-in-hand with the Executive Director. Tasks are wide-spanning and require excellent attention to detail, organizational style, patience, and ability to self-teach. MAYA is growing quite quickly and this role requires comfort using technology intensively, adapting to new systems, and keeping the organization ever-organized.
The Office Manager is the glue within the organization, assisting with office administration, fundraisers, and volunteers. Areas in which the Office Manager will contribute include (but are not limited to): Managing grant data, Running payroll & benefits, Filing taxes, and entering data into QuickBooks; Communicating with Biller and entering time for class and counseling clients; Being the first point of contact for people inquiring about MAYA; Writing short weekly blog posts about pregnancy, parenting and counseling and posting on our website & social media; Proofreading grants and other documents; Scheduling outreach and in office parenting instructors; Helping design webpages; Researching new opportunities; Liaising with community partners; Answering the phone; and Running errands. Since MAYA is a fast-moving organization, the Office Manager will be expected to regularly re-prioritize tasks as new opportunities arise and assistance is needed. The Office Manager must be able to multi-task, anticipate the Executive Director’s needs, demonstrate initiative and problem-solve, as well as keep the organization ultra-organized.
Hours –Monday – Friday 9 am-5 pm.
Salary — $13-15 per hour
Location — Primarily in our Pittsburgh office (occasional opportunities to work from home); travel infrequent
Reporting — Report regularly to the Executive Director;
Skills — QuickBooks, G Suite (Gmail, calendar, contacts, drive); Twitter/Instagram/Facebook; Comfort working with spreadsheets; [familiarity with WordPress is a bonus (otherwise will be learned on the job)]. Knowledge of prenatal, pregnancy and early parenting skills preferred
Ability to work independently without micromanagement
Experience as an assistant (recommended)
Excellence in keeping things organized
Deep attention to detail
Ability to pivot from task to task throughout the day
Passion for being the glue of the organization
Consistently positive attitude
Confidence as a writer (with samples)
Background succeeding both independently & in teams
Social Media & Digital Design familiarity/capacity
Interest in self-learning, problem solving
Clearances Act 33/34, FBI fingerprints
Job Type: Full Time
Summer and Fall 2019 Internships Available
Please email your resume and cover letter to Christy and if you are interested.